Calendar-Triggered Automation for Landlords

Everything you need to automate tenant communication, all triggered by your Google Calendar.

Calendar-First Automation

Create a calendar event. That's it. CourierFlow detects the event type, matches it to your tenant and property, and suggests the right communication sequence.

  • Auto-detects event types: Move-In, Lease Renewal, Inspection
  • Matches events to your properties and tenants
  • Works with your existing Google Calendar workflow
  • One-click confirmation before anything sends
Example Calendar Event
Move-In: Unit 2B - Sarah Chen
March 15, 2026 at 10:00 AM
Detected:
  • Event Type: Move-In
  • Property: Unit 2B
  • Tenant: Sarah Chen

Pre-Built Communication Workflows

Don't start from scratch. Use our landlord-tested sequences or customize your own. Each step is timed relative to your event date.

  • Move-In: Welcome email, key info, utility reminders
  • Lease Renewal: 90-day, 60-day, 30-day reminders
  • Inspection: Notice, reminder, follow-up
  • Rent Reminder: Due date, grace period, late notice
  • Welcome Email
    7 days before move-in
  • Key Pickup Instructions
    1 day before move-in
  • Move-In Day SMS
    Day of move-in
  • Utility Setup Reminder
    3 days after move-in

Multi-Channel Messaging

Reach tenants where they are. Send emails, SMS messages, or both. Create tasks for yourself as follow-up reminders.

Email

Detailed messages, documents, lease terms

SMS

Quick reminders, time-sensitive alerts

Tasks

Follow-ups, manual actions

Document Requests

Collect files via magic link

Tenant Contact Preferences

Tenants can set their own preferences via magic link (no login required):

  • Preferred channel: Email, SMS, or both
  • Quiet hours: Don't message before 9am or after 8pm
  • No-contact days: Respect weekends

You're Always in Control

CourierFlow suggests. You decide. Every sequence requires your confirmation before any message is sent. Preview exactly what will happen.

  • Preview Timeline: See every message that will send and when
  • One-Click Confirm: Arm the sequence only when you're ready
  • Edit Anytime: Modify messages or timing before they send
  • Pause/Cancel: Stop any sequence at any time
Workflow Preview Awaiting Confirmation
Welcome Email Mar 8
Key Pickup Mar 14
Move-In SMS Mar 15

Simple Property & Tenant Tracking

Keep all your property and tenant info in one place. CourierFlow matches calendar events to the right people automatically.

  • Track multiple properties with units
  • Assign tenants to specific units
  • Store lease dates, rent amounts, contact info
  • Communication history per tenant

Properties

Address, units, parking, utilities

Units

Bedrooms, rent, occupancy status

Tenants

Contact info, lease details

Documents

Leases, move-in checklists

Ready to automate your tenant communications?

Start free with 1 property. No credit card required.

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